Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
1,706,790 people do this job in the US. $47,540 a year.
of the working time. Estimate.
- 72%
- 3%
- 25%
Measured, from Anthropic's usage data (2025). Counts help on part of a task.
On the chosen pace and reliability. Estimate.
Share of the working time within reach, now to 2030
What each choice means: , , , , . Every pace starts from .
At this date and pace, models finish tasks up to 4.4 h long four times in five.
How far this has come
With GPT-4, measured in March 2023, 0% of this job's working time was within reach at . With Claude 3.7 Sonnet, measured in February 2025, 2%. With Claude Mythos Preview (early), measured in April 2026, 34%. Today's estimate: 39%.
A backcast: today's task data with the best model METR had measured by each date. It shows how fast the models have moved, not what anyone forecast at the time.
The tasks
Sorted by . 31 tasks from .
| Task | Kind | |||
|---|---|---|---|---|
| Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.Done more than yearly by most who do it. | 20% | 1 work day1.7 h to 3.1 work days | 5%Half by Jan 2028 | |
| Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.Done daily by most who do it. | 11% | 1.3 h17 min to 5 h | Stays with people | |
| Use computers for various applications, such as database management or word processing.Done hourly or more by most who do it. AI observed on this task. | 10% | 38 min8 min to 1.7 h | 84%Half by now | |
| Manage projects or contribute to committee or team work.Done more than monthly by most who do it. | 6% | 4.2 h50 min to 2.1 work days | 13%Half by Sep 2027 | |
| Create, maintain, and enter information into databases.Done daily by most who do it. AI observed on this task. | 6% | 38 min13 min to 2.5 h | 86%Half by now | |
| Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.Done daily by most who do it. | 5% | 38 min8 min to 1.7 h | 84%Half by now | |
| Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.Done daily by most who do it. | 4% | 21 min8 min to 1.3 h | Stays with people | |
| Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.Done more than weekly by most who do it. AI observed on this task. | 3% | 50 min17 min to 2.5 h | 87%Half by now | |
| Establish work procedures or schedules and keep track of the daily work of clerical staff.Done daily by most who do it. | 3% | 1.3 h25 min to 3.3 h | 77%Half by now | |
| Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.Done more than weekly by most who do it. | 3% | 1.3 h25 min to 3.3 h | Stays with people | |
| Develop or maintain internal or external company Web sites.Done daily by most who do it. AI observed on this task. | 2% | 3.3 h50 min to 1.3 work days | 25%Half by Mar 2027 | |
| Conduct searches to find needed information, using such sources as the Internet.Done daily by most who do it. AI observed on this task. | 2% | 25 min8 min to 1.3 h | 97%Half by now |
Within reach, per task: the share of the task's time whose instances are short enough for a model to finish at the chosen date, pace and reliability. Half by: the date half of that time comes within reach.
Jobs that share skills with this one
From O*NET's related occupations. Within reach now and by the end of 2028, long-run pace, four in five.
- Executive Secretaries and Executive Administrative Assistants47% now, 75% by 2028
- Office Clerks, General58% now, 61% by 2028
- Administrative Services Managers18% now, 63% by 2028
- Legal Secretaries and Administrative Assistants41% now, 54% by 2028
- Medical Secretaries and Administrative Assistants87% now, 91% by 2028
- First-Line Supervisors of Office and Administrative Support Workers47% now, 77% by 2028
Where this job works
The industry groups that employ the most of it (BLS, May 2025).
Where the most of these jobs are
The metro areas with the most people in it (BLS, May 2025).