Executive Secretaries and Executive Administrative Assistants
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
459,910 people do this job in the US. $76,590 a year.
of the working time. Estimate.
- 76%
- 19%
- 5%
Measured, from Anthropic's usage data (2025). Counts help on part of a task.
On the chosen pace and reliability. Estimate.
Share of the working time within reach, now to 2030
What each choice means: , , , , . Every pace starts from .
At this date and pace, models finish tasks up to 4.4 h long four times in five.
How far this has come
With GPT-4, measured in March 2023, 0% of this job's working time was within reach at . With Claude 3.7 Sonnet, measured in February 2025, 2%. With Claude Mythos Preview (early), measured in April 2026, 41%. Today's estimate: 47%.
A backcast: today's task data with the best model METR had measured by each date. It shows how fast the models have moved, not what anyone forecast at the time.
The tasks
Sorted by . 22 tasks from .
| Task | Kind | |||
|---|---|---|---|---|
| Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.Done daily by most who do it. | 16% | 2.5 h50 min to 6.7 h | Stays with people | |
| Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.Done daily by most who do it. AI observed on this task. | 11% | 1.3 h25 min to 3.3 h | 77%Half by now | |
| Set up and oversee administrative policies and procedures for offices or organizations.Done more than monthly by most who do it. | 10% | 6.7 h1.7 h to 2.5 work days | 8%Half by Sep 2027 | |
| Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.Done more than monthly by most who do it. AI observed on this task. | 9% | 5 h1.7 h to 2.1 work days | 15%Half by Jun 2027 | |
| Manage and maintain executives' schedules.Done daily by most who do it. | 7% | 38 min13 min to 1.7 h | 95%Half by now | |
| Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.Done daily by most who do it. | 6% | 38 min17 min to 1.7 h | 98%Half by now | |
| Make travel arrangements for executives.Done more than yearly by most who do it. AI observed on this task. | 6% | 1.3 h25 min to 3.3 h | 77%Half by now | |
| Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.Done more than yearly by most who do it. AI observed on this task. | 5% | 5 h1.7 h to 2.1 work days | 15%Half by Jun 2027 | |
| Provide clerical support to other departments.Done daily by most who do it. | 5% | 50 min13 min to 2.5 h | 79%Half by now | |
| Open, sort, and distribute incoming correspondence, including faxes and email.Done daily by most who do it. | 4% | 25 min8 min to 50 min | Stays with people | |
| Answer phone calls and direct calls to appropriate parties or take messages.Done hourly or more by most who do it. | 4% | 13 min4 min to 25 min | 100%Half by now | |
| Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.Done more than monthly by most who do it. | 3% | 1.7 h25 min to 5 h | 51%Half by now |
Within reach, per task: the share of the task's time whose instances are short enough for a model to finish at the chosen date, pace and reliability. Half by: the date half of that time comes within reach.
Jobs that share skills with this one
From O*NET's related occupations. Within reach now and by the end of 2028, long-run pace, four in five.
- Secretaries and Administrative Assistants, Except Legal, Medical, and Executive39% now, 69% by 2028
- Administrative Services Managers18% now, 63% by 2028
- Legal Secretaries and Administrative Assistants41% now, 54% by 2028
- Office Clerks, General58% now, 61% by 2028
- First-Line Supervisors of Office and Administrative Support Workers47% now, 77% by 2028
- Human Resources Assistants, Except Payroll and Timekeeping80% now, 85% by 2028
Where this job works
The industry groups that employ the most of it (BLS, May 2025).
- Local Government, excluding Schools and Hospitals37,530 people
- Securities, Commodity Contracts, and Other Financial Investments and Related Activities32,770 people
- Colleges, Universities, and Professional Schools31,440 people
- Management of Companies and Enterprises29,140 people
- State Government, excluding Schools and Hospitals28,240 people
Where the most of these jobs are
The metro areas with the most people in it (BLS, May 2025).