The Work Bench · Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Write notes, letters and reports

The task, from O*NET: Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

Typical length 50 minutes. Time split: documents 100%. About 122,266,243 hours a year of desk work across the US go to this task.

Passes, one attempt by Claude Fable 5.1. The rubric was written 2026-10-01 03:42 UTC, before the attempt (2026-10-01 03:51 UTC); the grade came last (2026-10-01 03:55 UTC).

One attempt at one task on one date, with constructed material: it is not a statement that the job, or this task in a given workplace, can be done by AI. The rubric, the attempt and the grade were made by the same model in one session, in that order; a person's check of a sample of grades will be published beside them.

The brief

You are the administrative assistant to the operations director at Keystone Facility Services. From your rough notes of Tuesday's weekly operations meeting, write the meeting notes for distribution to the attendees, with decisions and action items (owner and due date) separated from the discussion, and draft the short email that sends them. Then prepare the monthly figures table for the director's October report from the numbers in the notes. Only what is in the notes; where a note is unclear, mark it as to be confirmed rather than deciding it.

The material

Constructed for this example; the names, figures and documents are invented.

ROUGH NOTES. Ops meeting, Tue Sep 30, 9:00 to 9:50, room B. Present: R. Patel (operations director, chair), S. Kim (field supervisor), L. Ortiz (scheduling), D. Moyo (HR), me. Absent: J. Chen (fleet), sick.
- Sept figures (SK): 142 sites serviced (Aug 138); 3 missed services (Aug 5); complaints 7 (Aug 11); overtime hours 310 (Aug 365). RP: good trend, wants complaints under 5 in Oct.
- Van 7 transmission. JC said by email: estimate $3,400, 10 days. RP approved the repair; LO to re-route 2 crews meanwhile. Decision.
- New hire class: DM says 6 starting Oct 13, orientation 2 days. SK needs 2 of them for the north route by Oct 20. DM to confirm by Fri Oct 3.
- Winter supplies order: LO, ice melt 40 bags? or 60? RP: check last year's usage, decide by Oct 10. (unclear which number)
- Client Harborview renewal: RP meeting them Oct 8; wants the complaint numbers for that site. SK to pull by Oct 6.
- Overtime: RP wants under 280 in Oct; LO to rebalance the Thursday routes, due Oct 7.
- Holiday schedule: parked to next week (JC absent).
- Safety: 1 minor injury (a slip), reported, no lost time. DM to add to the monthly safety log.
Next meeting Tue Oct 7, 9:00, room B.

The rubric, written before the attempt

The meeting details are right. Evidence: Date, time, room, chair, attendees, the absence and its reason, and the next meeting.
Decisions are separated from discussion and stated correctly. Evidence: Van 7 repair approved at the $3,400 estimate and 10 days; the October targets (complaints under 5, overtime under 280); the holiday schedule parked to next week.
Action items are complete, each with owner and due date. Evidence: Ortiz to re-route two crews during the van repair, now; Moyo to confirm the two north-route hires by Oct 3; Ortiz to check last year's ice melt usage and decide by Oct 10; Kim to pull Harborview's complaint numbers by Oct 6; Ortiz to rebalance the Thursday routes by Oct 7; Moyo to add the slip to the safety log; the holiday schedule carried to Oct 7 for Chen.
The unclear item is marked to be confirmed, not resolved. Evidence: The ice melt quantity shown as 40 or 60 bags, to be confirmed by Ortiz.
The monthly figures table is right. Evidence: Sites 142 against 138; missed services 3 against 5; complaints 7 against 11; overtime 310 against 365; the October targets where set; the safety line, one minor injury with no lost time.
The covering email is short and nothing is invented. Evidence: It names what is attached and the next meeting, asks for corrections, and adds no fact beyond the notes.

The attempt, one pass, unedited

Claude Fable 5.1, written 2026-10-01 03:51 UTC from the brief and the material only.

MEETING NOTES, weekly operations meeting
Keystone Facility Services. Tuesday, September 30, 9:00 to 9:50, room B.
Chair: R. Patel, Operations Director. Present: S. Kim (Field Supervisor), L. Ortiz (Scheduling), D. Moyo (HR), [notes]. Absent: J. Chen (Fleet), out sick.

Discussion
1. September figures (S. Kim): 142 sites serviced (August 138); 3 missed services (August 5); 7 complaints (August 11); 310 overtime hours (August 365). R. Patel: the trend is good.
2. Van 7 transmission: J. Chen's estimate by email is $3,400 and 10 days out of service.
3. New hire class (D. Moyo): 6 starting October 13, with a two-day orientation. S. Kim needs 2 of them on the north route by October 20.
4. Winter supplies: the ice melt order quantity, 40 or 60 bags, to be confirmed after checking last year's usage.
5. Harborview renewal: R. Patel meets the client on October 8 and wants that site's complaint numbers beforehand.
6. Overtime: the Thursday routes to be rebalanced to bring October under target.
7. Holiday schedule: parked to next week, as J. Chen is absent.
8. Safety: one minor injury (a slip), reported, no lost time.

Decisions
- Van 7 repair approved at the $3,400 estimate, 10 days (R. Patel).
- October targets: complaints under 5; overtime under 280 hours (R. Patel).
- Holiday schedule deferred to the October 7 meeting.

Action items
| Action | Owner | Due |
|---|---|---|
| Re-route two crews while van 7 is repaired | L. Ortiz | Now |
| Confirm two of the new hires for the north route by October 20 | D. Moyo | Friday, October 3 |
| Check last year's ice melt usage and decide the order (40 or 60 bags, to be confirmed) | L. Ortiz | October 10 |
| Pull Harborview's complaint numbers for the renewal meeting | S. Kim | October 6 |
| Rebalance the Thursday routes | L. Ortiz | October 7 |
| Add the slip injury to the monthly safety log | D. Moyo | No date set in the meeting |
| Holiday schedule | J. Chen | October 7 meeting |

Next meeting: Tuesday, October 7, 9:00, room B.

COVERING EMAIL
To: R. Patel, S. Kim, L. Ortiz, D. Moyo, J. Chen
Subject: Notes from the operations meeting, September 30

Attached are the notes from this morning's operations meeting, with the decisions and action items. One item is marked to be confirmed: the ice melt order, 40 or 60 bags, which L. Ortiz will settle by October 10. J. Chen: the holiday schedule is held for next week. Please send me any corrections by Thursday. The next meeting is Tuesday, October 7 at 9:00 in room B.

MONTHLY FIGURES FOR THE OCTOBER REPORT
| Measure | August | September | October target |
|---|---|---|---|
| Sites serviced | 138 | 142 | none set |
| Missed services | 5 | 3 | none set |
| Complaints | 11 | 7 | under 5 |
| Overtime hours | 365 | 310 | under 280 |
| Injuries | not in the notes | 1 minor (a slip), no lost time | none set |

The grade

Graded 2026-10-01 03:55 UTC against the rubric above, by the same model.

Criterion	Result	Note
r1	pass	Date, time, room, chair, attendees, the absence with its reason, the next meeting.
r2	pass	Three decisions, separated and correct.
r3	pass	Seven action items with owners and dates; the safety-log item honestly shows that no date was set, rather than inventing one.
r4	pass	40 or 60 bags shown as to be confirmed.
r5	pass	All four measures with both months and the targets; August's injury count marked as not in the notes.
r6	pass	Short email naming the attachment and the next meeting; the corrections deadline is the assistant's own request, not a fact about the meeting.

Overall: passes. Faithful to the notes, with the two gaps (an unset due date, August's injury figure) shown as gaps. The discussion section repeats some of what the decisions and actions say, which the format invites.

How the examples are made and graded: the method. Every task of this job, with its length and when it comes within reach: Secretaries and Administrative Assistants, Except Legal, Medical, and Executive.